5 Creative Ways to Save Money on Exhibition Stand Design and Setup

When it comes to designing and setting up an exhibition stand, costs can quickly add up. But with a bit of ingenuity, you can still create a standout display without breaking the bank. Whether you’re a seasoned exhibitor or planning your first show, here are five creative ways to save money on your exhibition stand design and setup while maintaining a professional look.

1. Reuse and recycle materials

One of the simplest ways to cut costs is to reuse materials from previous exhibitions. With a little creativity, you can repurpose old displays and give them a fresh look. For instance, using modular stand components allows you to mix and match different elements for various events, avoiding the need to purchase an entirely new setup each time. You can also recycle certain elements like banners or posters, updating only the key parts that change from one event to the next. This strategy not only saves money but also helps reduce waste.

2. Opt for lightweight materials

Heavy materials, like wood or metal, not only increase the cost of production but can also rack up logistics and transportation fees. By using lightweight, durable materials, you’ll save on both manufacturing and shipping. Consider alternatives such as acrylic panels, which are versatile and cost-effective. Simply Plastics offers a range of acrylic options that are ideal for exhibition stands—providing a sleek, professional look without the hefty price tag. The best part? Lightweight materials are easier to handle during setup, which can help you avoid hiring additional help.

3. Go digital

If you're looking to make an impact without splashing out on physical displays, consider incorporating digital elements into your stand. Digital screens and tablets allow you to showcase your products, services, or promotional videos without needing to print endless brochures and flyers. Not only does this approach reduce printing costs, but it also gives you the flexibility to update your content at the click of a button. Plus, you’ll cut down on the amount of material you need to transport, making your setup more efficient.

4. DIY stand setup

Hiring a team to build and break down your exhibition stand can quickly eat into your budget. Instead, consider opting for a stand design that you and your team can set up yourselves. Modular and pop-up stands are particularly user-friendly and can often be assembled in minutes with no tools required. By going the DIY route, you not only save on labour costs but also gain more control over the final look of your stand.

5. Collaborate with other exhibitors

Another effective way to cut costs is by teaming up with other exhibitors. If you’re attending an event with partners or complementary brands, you could share a stand space and divide the cost. This collaborative approach can also increase your visibility by attracting a wider audience to your shared space. Just make sure that your brand is still clearly represented and that the partnership benefits both parties equally.

Conclusion

Saving money on your exhibition stand doesn’t mean compromising on quality. By reusing materials, choosing cost-effective options like acrylic, going digital, and considering a DIY approach, you can create a stunning display that leaves a lasting impression without blowing your budget. So, the next time you plan for an exhibition, keep these smart strategies in mind—you’ll thank yourself when the invoices come in.